How to hire a virtual assistant as female entrepreneur

When you’re growing your business as a female entrepreneur, there will come a time when it’s simply not possible to do everything on your own. And that’s actually a good sign. It means that business is picking up and you need extra hands to accomplish everything. Or you’re trying to shift your focus from routine tasks to tasks that will make you money. Either way, building a strong team can only increase your productivity.

What is a VA and why do you need one?

As a female entrepreneur, your most valuable resource is your time. And how you spend it affects how and when you achieve your goals. Do you spend it on time-consuming admin tasks? Or do you use it to work on your core business?

This is why you need a virtual assistant. A virtual assistant provides support services on a remote-work basis. A VA’s most common tasks are administrative in nature, but they can also work on other areas of your business. And because they work flexible hours, you can hire them part-time based on the amount of work you need to be done. In short, you can hire a virtual assistant based on your needs and your allocated budget.

What do you need in a virtual assistant?

There are already many articles out there discussing the reasons to hire an assistant, or when to hire an assistant, so I will focus on the more practical details of how to hire a virtual assistant.

As a business coach for female entrepreneurs, the first thing I tell my clients when hiring a VA is figuring out which tasks need to be delegated. Aside from the usual admin tasks, you can delegate work that you don’t like doing or work that isn’t part of your expertise but are essential in running your business.

After you make a list of tasks that you need to outsource, you can identify what skills or competencies your possible hire needs to have. For example, if you need your social media channels managed, you can look for a VA who is good at content creation and project management. If you need someone to handle business communications, you need to look for a VA who has excellent communication skills and is good with customer relations.

How much does a virtual assistant cost?

There is no quick and definite answer to how much virtual assistants charge. The cost will depend on several factors:

• What skills do you require?
• What is the average rate in the location or country from where you are looking to hire?
• Also what level of expertise do you want your VA to have?

When you’re setting your budget, you should also determine:

• How many hours do you need your VA to work?
• How much money can you spend?
• And how much money do you want to spend?

When you look into these figures, you can come up with a rough price range and possibly narrow down your list of candidates.

But what if you find a good candidate who’s fee is not within your budget? As in any business dealing, my advice as a business coach for female entrepreneurs is this: negotiate. If you lay down reasonable terms, I’m sure you and your potential VA can come to a mutually beneficial agreement. And if not, find someone else. There is an ocean of people from all over the world looking for work. Especially now, since many people have lost their jobs in this pandemic.

Ironing out the details

It goes without saying that you need to interview your potential VA to get an idea if they would be a good fit for the team you want to build. I write about this topic in detail in another blog post. Once you’ve found your ideal VA, there are a few housekeeping tasks you need to take care of before you formally start working. Here are some points you need to sort out:

• Working hours and days. Do you require a minimum or a maximum number of work hours per week? Are there any specific days that you need your VA to work?
• Timezone. Clearly set which timezone you need your team to work at, especially if you have more than one assistant. This will clear up any confusion on schedules and deadlines.
• Copyright. Your VA must understand that you have full ownership of any and all content produced while under your employ.

These are just basic terms that you need to state in your VA’s contract. You may have special circumstances depending on what business you have, and you should put those in as well. Remember to have everything down on paper and in black and white. This may seem tedious or even inappropriate, but it is better to have a document on record in case of future disputes. This will also be a good way to set your expectations as well as your VA’s.

Summing it up

It’s not easy doing everything on your own. And as a business coach for female entrepreneurs, I don’t recommend it. Hiring a virtual assistant is the first step in scaling and growing your business, and building a team that can support the growth of your business is important. If you need more help with this topic or any area of your business, you can schedule a quick call with me.

Learn More

If you’re a female entrepreneur looking for extra knowledge and expertise, look for a good business coach for women because there are many out there who never even had their own business. This advice could make or break your business.

How do you know if someone is a good business coach for women?

Check out this article about the 20 questions you should ask a business coach for female entrepreneurs.

My name is Tineke Rensen and I am a business coach for women. I host monthly masterclasses about various business topics.

The next masterclass is on the 19th of August. The topic of the next masterclass will be: Testimonials that will cut your sales presentation time in half. You can also check it out here. Try it out!

For the first class, you only pay 1 euro ($1,20), so it is safe for you to check me out. Afterward, you decide if you’ve learned something and whether you want to continue to become a member for 47,- euro/month (with a lot of extra benefits). Or you just move on.

If you want to take it a step higher and work with me one-on-one to build your one-woman gig to a proper business and double your income within a year, without spending a dime. Click here now to schedule a quick 15-minute call with me and get started.

About the author:

Tineke Rensen of Powerful Business Academy has been in business for 31 years. She built an international Outdoor and Survival business from scratch and sold it after 22 years.

Tineke was also a national whitewater kayaking champion.

She now is one of the most all-round business accelerators and mentors you can find. She helps businesswomen to “Scale & Grow, Make More Impact And Work Less.” There are very few topics she cannot help you with in your business. Many people find this hard to believe, but hey, how much do you think you know about scaling businesses if you live it day and night for 31 years?

Tineke created the system “A Women’s Blueprint To Business Success.” She is a multi-awarded serial entrepreneur and is the author of the book “Maximum Business Growth For Women.”